Procurement Assistant-Herat

TOR

Re- Announced Procurement Assistant

Job Categories:                                  Procurement  

Minimum Education Level:         Bachelor

Position:                                             Procurement Assistant

Organization:                                    Ministry of Agriculture, Irrigation and Livestock (MAIL).

Duty station:                                     Herat

BACKGROUND

BACKGROUND

IFAD support for NPP-2 aims to achieve national coverage over a three-phase implementation period consisting of 15 years. The present project constitutes the first phase of IFAD support. It will be implemented in three selected pilot provinces, namely Balkh, Herat and Nangarhar, with planned geographical expansion to additional provinces over the second and third phases. The selection of Balkh, Herat and Nangarhar provinces is aligned with MAIL's intention to commence with seven priority provinces for NPP-2 roll-out across the country. The present project will cover 589 CDCs consisting of 60,000 households (450,000 people) across six districts – NahriShahi and DihDadai in Balkh, Karukh and Zendhajan in Herat, and Darah e Noor and Khewa/Kuzkunar in Nangarhar.

Project geographical targeting is driven by security considerations, IFAD's strategic framework, and Government priority areas. The pilot provinces and districts are selected based on: (i) incidence of poverty: they have very high poverty ratios (Balkh 60%, Herat 39%, Nangarhar 33%) and massive unemployment/underemployment (Nangarhar 57%, Herat 53%, Balkh 49%); (ii) Government priority: they are priority areas for MAIL and MRRD, the two ministries launching the NPP-2; (iii) institutional networks: they have mature community organisations (CDCs), absorptive capacity for interventions, and functional decentralised MAIL-MRRD relations; (iv) economic and resource management opportunities: they have potential for rapid agriculture and livestock growth benefitting numerous poor rural people, and scope for improved natural resource management; (v) security and accessibility: they guarantee a relative level of security that allows regular and safe access; (vi) contiguity: pilot districts in each province are contiguous, which reduces administrative and logistical constraints and improves the prospects for efficiency; and, (vii) diversity: the provinces are agro-ecologically diverse and encompass a range of challenges

Job Summary:
 

Under the overall supervision of the Project Manager/ TUP Coordinator/ Provincial Extension Advisor and in close collaboration with the SNaPP2 Technical Team, the TUP Officer will be based in Balkh and traveling to target districts. TUP Officer will work closely all provincial SNaPP2 staff in the targeted provinces to create linkages between target beneficiaries and government entities (Hospital, Schools, Clinics, others), Banks, Microfinance institutes and other aid agencies establishing new small income source. 

Job Requirement:
 

• Education: The candidate must hold a bachelor degree in any of the following fields Business Administration, Economics, Engineering and Agriculture.
• Experience: Minimum of 2 years’ experience with Bachelor and 4 years of relevant experience with Baccalaureate of working in project procurement, preference will be given to the applicant that has previously served donor funded projects.

Job Duties & Responsibilities:
 

• The Procurement Assistant will be responsible for carrying out the following activities:
• 1. Receives assignments (Procurement Requests) on daily basis through the Provincial Coordinator;
• 2. Prepares Request for Quotations (RFQs);
• 3. Delivers the RFQs to the Potential vendors and receives it.
• 4. Assists the committee with opening of the received quotations.
• 5. Conducts evaluation of quotations with the assistance of the technical component staff;
• 6. Prepares comparative statement, and purchase agreements.
• 7. Receives invoices with delivery evidence and processes payment through Finance department.
• 8. Gets advances and replenishments for cash purchases;
• 9. Updates/Maintains the procurement tracking sheets.
• 10. Responsible for carrying out the purchasing (shopping) procedures, from preparing the RFQ to contract award.
• 11. Attends bid-opening meetings, prepares minutes of meetings, follow-up and maintain all administrative procedures during the pre-bid/proposal meetings.
• 12. Provides assistance to Provincial Coordinator, Sr. procurement staff and evaluation committee in bid/proposal evaluation.
• 13. Follow-ups and maintains all administrative procedures during the meeting, including bid/proposal opening meeting minutes.
• 14. Manages proper procurement filling/record system, keeping system for both paper and electronic.
• 15. Procurement Assistant may be assigned any other procurement related or project related duties at the discretion of the Provincial Extension Coordinator and Senior Procurement Specialist.

Submission Guidelines:

• The interested candidates should submit their resume alone with a cover letter.
• Please note that application received after the closing date will not be considered.

• Only short-listed candidates whose application responds to the above criteria will be contacted for written test.

Submission email: vacancies.rmlsp@gmail.com