Admin Assistant-Herat

TOR

Re- Announced Admin Assistant

Job Categories:                                  Administration  

Minimum Education Level:         Bachelor

Position:                                             Admin Assistant

Organization:                                    Ministry of Agriculture, Irrigation and Livestock (MAIL).

Duty station:                                     Herat

BACKGROUND

BACKGROUND

IFAD support for NPP-2 aims to achieve national coverage over a three-phase implementation period consisting of 15 years. The present project constitutes the first phase of IFAD support. It will be implemented in three selected pilot provinces, namely Balkh, Herat and Nangarhar, with planned geographical expansion to additional provinces over the second and third phases. The selection of Balkh, Herat and Nangarhar provinces is aligned with MAIL's intention to commence with seven priority provinces for NPP-2 roll-out across the country. The present project will cover 589 CDCs consisting of 60,000 households (450,000 people) across six districts – NahriShahi and DihDadai in Balkh, Karukh and Zendhajan in Herat, and Darah e Noor and Khewa/Kuzkunar in Nangarhar.

Project geographical targeting is driven by security considerations, IFAD's strategic framework, and Government priority areas. The pilot provinces and districts are selected based on: (i) incidence of poverty: they have very high poverty ratios (Balkh 60%, Herat 39%, Nangarhar 33%) and massive unemployment/underemployment (Nangarhar 57%, Herat 53%, Balkh 49%); (ii) Government priority: they are priority areas for MAIL and MRRD, the two ministries launching the NPP-2; (iii) institutional networks: they have mature community organisations (CDCs), absorptive capacity for interventions, and functional decentralised MAIL-MRRD relations; (iv) economic and resource management opportunities: they have potential for rapid agriculture and livestock growth benefitting numerous poor rural people, and scope for improved natural resource management; (v) security and accessibility: they guarantee a relative level of security that allows regular and safe access; (vi) contiguity: pilot districts in each province are contiguous, which reduces administrative and logistical constraints and improves the prospects for efficiency; and, (vii) diversity: the provinces are agro-ecologically diverse and encompass a range of challenges

Job Summary:
 

The Admin/Finance Assistant is responsible for the organization and coordinating office operations of Administration and Financial Nature in order to ensure organizational effectiveness and efficiency. He/she will directly report to Operation Officer and work under overall supervision of Administration Manager.

Job Requirement:

• Bachelor degree in Business administration, economics and or Public Administration with 2 years’ relevant experience.

Job Duties & Responsibilities:

• Organize all records of CLAP & SNaPP-2.
• Liaison Finance related activities with Mastofiat and maintain financial records in close coordination with operation officer.
• Assist operation officer in the distribution of operational expenditures and its related maintenance there-after.
•  Monitor supplies and needs of CLAP & SNaPP-2.
• Typing and copying letters, notes and other forms of communication in Dari/English as needed.
•  Send/deliver letters of CLAP and SNaPP-2 to MAIL Directorates or provincial directors.
• Organize office and assist associates in ways that optimize procedures.
•  Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Monitor level of supplies and handle shortages.
•  Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers and colleagues.
• Perform receptionist duties when needed.
• Collect, sort and distribute correspondence, reports and other material.
• Set up, classify and maintain proper filling.
• Any other tasks assigned by the supervisor.

Submission Guidelines:

• The interested candidates should submit their resume alone with a cover letter.
• Please note that application received after the closing date will not be considered.

• Only short-listed candidates whose application responds to the above criteria will be contacted for written test.

Submission email: vacancies.rmlsp@gmail.com