National Data Entry Clerk

Thu, Dec 26 2019 5:21 PM

Publish Date

Closing Date



Issued Date:                                 26 December 2019

Closing Date for Applications:    09 January 2020                            


Functional  Title:

National Data Entry Clerk

Type of Contract:

National Project Personnel / Service Contract (NPP/SC)

Grade / Level:


Number of Post (s) :

1 (One)

Duration :

6 (Six) Months

Extendable / Renewable:

Extendable, Based on Satisfactory Performance and Budget Availability

Probationary Period:

Initial 3 Months

Project / Programme / Unit: 

Promoting Value Chains - West (GCP/AFG/089/USA)

Duty Station:

Herat – Afghanistan, with frequent domestic travel to other project locations

Sub – Station:



Organization Settings:

Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, Programmes and projects to address hunger, food security and malnutrition, and provides technical support for the sustainable development of their agricultural, livestock, animal health, and irrigation and forestry sectors as well as emergency preparedness and response. The activities of the FAO Representation include design and implementation of country-tailored field Programmes, liaison with local donor representatives and active public awareness raising and outreach activities related to the mandate of FAO.

FAO assistance in Afghanistan achieves its objectives through capacity development and direct project implementation in four specific areas of FAO’s technical expertise: 


  • Better governance through improved capacity for policy planning, land reform, decentralization, and management of common natural resources;
  • Fostering expansion of irrigation and field water management; 
  • Intensive agriculture for surplus commercialization, value chains development, and job creation;
  • Supporting vulnerable farmers for improved food and nutrition security, resilience, and emergency response to natural and man-made disasters and climate change.

This position is established under the GCP/AFG/089/USA Project in Afghanistan, and the duty station is Herat, with frequent travels to project locations in the provinces covered by the respective project.

Project Background:

The project goal is to promote inclusive growth and job creation in the agricultural sector by strengthening the capabilities of producers and private enterprises to effectively link Afghan farmers to domestic and international markets. The basic premise is that agricultural-led economic growth is the key to improving food security, rural poverty reduction and agribusiness development. This will be achieved through a value chain (VC) approach. The project will invest in improving productivity and facilitation of the development of wheat, high value crops and livestock value chains as well as enhancing the capacity of P/DAIL (Provincial / District Agriculture, irrigation and Livestock Department) in sustainable value chain


The focus of the project is on developing the demand for local agribusiness, enterprises and input and service providers, and enhancing their capacity so that the VC is improved, more efficient, more profitable, and hence sustainable. Using a VC approach the programme has been designed to overcome constraints to business performance and corresponding sales/turnover of agribusinesses. This will also lessen the government’s dependency on foreign aid through local private sector growth and investments.

Involvement of the private sector will include developing and supporting market access for both domestic and export markets and will build on past successes of USAID and FAO/PAIL in the region. Interventions will leverage public and private sector investments already made in the country’s western provinces.

Purpose of this vacancy announcement:

FAO is looking for qualified national staff fill the position of National Data Entry Clerk. This position will support the work of the compiling a comprehensive database of agribusiness in western region. The post is located in Herat with travel to provinces.  

Reporting Lines / Supervision Received/Exercised:

Under the overall supervision of the FAO Representative in Afghanistan, direct supervision of the National Project Manager and National M&E Specialist, the incumbent will be responsible for performing below task and responsibilities;

Tasks and Responsibilities:

  • Support developing, and translation from English to Dari and vice versa, forms and questionnaires to be used for data collection;
  • Support developing data record and management system;
  • Enter the information into the data record and management system, contact the field data collector, or the respondent (beneficiary), for missing information, and complete the data as per the data and record management system;
  • Visiting/Contacting agribusinesses to gather information, documents and images from Agribusiness companies;
  • Creating reports in accurate data spreadsheets, perform minor data analysis such as grouping, tabulation or with simple statistics and present to the project management;
  • Entering and updating project related information into relevant databases, and in online directory prepared by the project;
  • Informing agribusinesses and beneficiaries regarding errors, missing information, updates required in the directory, and correcting the directory accordingly;
  • Filing and storing hard copies of data in an organized manner to optimize retrieval;


Other Activities:

  • Any other similar duties, assigned by the NPM and M&E Specialist.

Expected Outputs:

  • Regular contact with company focal points and supervisors established.
  • Agro-Enterprise data for online directory collected and verified.
  • Collected data and information translated to English or Dari.
  • Final update of the online directory done in consultation with ICT Assistant.
  • Data for all project potential beneficiaries database is compiled and entered into database.



  • University degree in Business Administration, Computer Science, English Literature, Agriculture, Agribusiness or closely related fields.

Work Experience and Additional Skills:

  • At least 3 (three) years of experience in administrative and clerical activities;
  • Strong computer skills in MS Office applications;
  •               Previous work experience with UN is an advantage;

Technical/Functional Skills:

  • Familiarity with the country’s value chain system, including all dimensions and sectors, and have readily access to relevant Ministries/agencies;
  • Economics, planning and/or data management background would be an additional advantage;
  • Familiarity with the use of information technology – specifically web-based software is required.
  • Candidates with knowledge and experience in the field of value chain will be preferred.
  • Working experience with ministries, national institutions and the rural sector in Afghanistan;

Language Skills:

  • Good knowledge of the national/local languages (Dari and Pashto) of the duty station;


  • The monthly remuneration for the post of National Data Entry Clerk is between USD 772 to USD 1,113 (SB-2, Step 1 to 3) monthly based on the salary history, qualification and experience of the candidate.
  • The selected candidate will also receive an additional 8.33% monthly salary as pension benefit/coverage on a monthly basis.


Interested Afghan nationals should complete the FAO Personal History Form (PHF) and submit it along with their application letter and CV to the email address below, clearly mentioning the vacancy number and post title (National Data Entry Clerk - FAO/HRT/PRJ/SC/51-2019) in the subject line of the email, otherwise your email will not be considering for further process.

NOTE: Applicant who failed to attach the FAO Personal History Form (PHF) to their Application will not be considered for further process.

The above required documents can also be submitted in writing (marked “Confidential” and clearly indicating on the sealed envelope the Vacancy Announcement number and position title) to: the Assistant FAO Representative (Administration), FAO Representation, Ministry of Agriculture, Irrigation and Livestock, Jamal Mina, Opposite Kabul University, Kabul, Afghanistan.

The FAO PH Form can be downloaded using the following internet link:

The last date for receiving applications is 09 January 2020. Please note that applications received after closing date will not be given consideration. Only short listed candidates whose applications respond to the above criteria will be contacted for test/interview.


  • FAO is committed to achieving workforce gender diversity
  • Qualified females are strongly encouraged to apply
  • People with disabilities are equally encouraged to apply
  • All applications will be treated with the strictest confidentiality
  • The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
  • Candidates endorsed in the selection process for this vacancy announcement will be considered for the FAO NSHR Roster for a period of two years. The Roster is used to fill other similar positions at the same or lower grade, and in the same or another duty station inside the country;
  • FAO reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.
  • Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.


  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
  • Candidates who wish to apply for the positon should indicate their preferred duty station(s) in their application letter (or email).
  • Only shortlisted candidates will be contacted for the interview/test.
  • Application received after closing date will not be given consideration.
  • Please make sure to sign the first page of your PHF while applying for the vacant post.
  • Do not forget to write the post title and VA number on subject of your email.
  • Candidates may be requested to provide performance assessments;
  • Email will only be sent to the interviewed candidates.