Reporting/ Communication Assistant

Terms of Reference

Part I: Form

Position  Title

Reporting/ Communication Assistant    

Work Type

Full Time

Vacancy Number

MAIL/068/018

Number of position

1

Organization

MAIL/ CPMO

Nationality

Afghanistan

Job Location

Kabul

Gender

Female

Functional Area

Communication

Salary Scale and Grade

F

Years of Experience

2 Years

Probationary Period

3 months

Contract Type

Fixed term

Announcement Date

29-Sep-2018

Contract Duration

1 year  

Closing Date

5-Oct-2018


Part II: Text

Project Background:

The Ministry of Agriculture, Irrigation and Livestock is a key ministry of the Islamic Republic of Afghanistan that aims to develop the agriculture, irrigation and livestock of the rural and urban communities. The Ministry is expected to lay the foundations for a long-term strengthening of local agriculture, to promote governance, to rebuild social capital and leadership within villages and neighborhoods, and to provide assistance for rehabilitation and development of communities.

Ministry of Agriculture, Irrigation and Livestock (MAIL) and Asian Development Bank (ADB) singed Memorandum of Understanding (MoU) to establish Main Central Program Management Office (CPMO) to centralize different existing ADB Funded Projects effective 01 February 2018. CPMO will be a permanent office to provide operational (Administration, Finance, Procurement, Reporting, Technical and Monitoring and Evaluation) Support to all existing and forthcoming projects of ADB within the MAIL.

Panj Amu River Basin Sector Project is an irrigation and natural resources management project which is designed and prepared under the context of National Natural Resources Management Strategy (N-NRMS 2017-2021).

This project, funded by Asian Development Bank & EU, which will be implemented by Ministry of Agriculture, Irrigation and Livestock (MAIL). The project is designed to finance rehabilitation and upgrading (R&U) of existing and development of new irrigation and water resources infrastructure, watershed management and establishment of IAs and its capacity building in 5 provinces in Panj Amu River Basin Sector Project (Bamyan, Baghlan, Kunduz, Takhar and Badakhshan).

 

Summary:

Under the direct supervision of the Senior M&E/ Communication/ Reporting Manager, the Reporting/ Communication Assistant will do the following;

 

 

Duties and Responsibilities:

  • Assist in collecting information and data from ADB projects are captured, documented, analyzed and reported in a results-based and timely manner;
  • Assist that all the data collected and maintain databases;
  • Follow up with teams to provide data/information and pictures from the projects which are needed for the development of success stories- ideally 1 story every month, and share it with Communications Specialist, CPMO/ADB/MAIL to develop stories;
  • Ensure effective communications, visibility and knowledge management;
  • Provide administrative support for monitoring and evaluation communications and reporting team;
  • Provide assistance in  editing and formatting for all M&E/communication and reporting unit related documents;
  • Support M&E/communication and reporting staff in organizing and managing seminars, workshops, press conferences, taking photos during events and field visits as required;
  • Assist in preparing and editing press releases, success stories, program-related progress reports and documents;
  • Ensure the maintenance of sound filing system and appropriate use and recording of all M&E/communication and reporting unit documentation;
  • Take pictures of different internal meetings conducted by CPMO.
  • Any other task assigned by respective supervisor;

Accountability and Supervision:

Reports to Senior M&E/ Communication/ Reporting Manager

 

Skills:

  • Strong writing & communications skills in local languages and good working knowledge of English language.
  • Proficient in MS Office; familiarity with design software (e.g. Photoshop, In Design) and content management systems is a plus point.

 

Qualification and Experience:

  • Bachelor degree in Journalism, mass communication, literature with 2 years of experience in media/ communication, Baccalaureate  with 4 years of relevant working experience. 

Submission Guideline:

• The interested candidates should submit their resumes along with a cover letter to Human Resource Directorate of Ministry of Agriculture, Irrigation and Livestock (MAIL) as following Conditions
• Subject line must be Reporting/Communication Assistant (MAIL-068-018) otherwise application will NOT be considered
• No resume will be taken under consideration without having a cover letter, the position title vacancy number in the subject line of the email
• Please note that application received after the closing date will not be considered

Note: The Ministry of Agriculture, Irrigation and Livestock (MAIL) is an equal opportunity employer which encourages male and female candidates to apply for vacant positions.
Only short-listed candidates whose applications respond to the above criteria will be contacted.

Submission Email

hrcontracts.hrd@gmail.com