Contract Management Specialist / ACRLIP/CCAP/CBARD – 49

Islamic Republic of Afghanistan

 

Ministry of Agriculture, Irrigation & Livestock (MAIL)

 

Community Based Agriculture and Rural Development Project (CBARD - West)

 

Vacancy Announcement

 

Position

Contract Management Specialist

Date Posted

January 16, 2017

Closing Date

January 22, 2017

Type of Appointment

NTA - Grade C

Nationality

Afghan

Number of Position(s)

One

Duty Station

Kabul with frequent travel to provinces (Farah and Badghis)

Gender

Male/Female

Years of Experience

5 Year(s)

Contract Duration

One Year with possibility of extension

Probationary Period 

Three months

VA Number

ACRLIP/CCAP/CBARD – 49

 

BACKGROUND AND ORGANIZATIONAL CONTEXT

Agriculture is the foundational basis of Afghan society. Approximately 80% of the population is engaged in agriculture directly or in secondary or tertiary activities. It is in this sector that the future of Afghanistan’s wealth and potential for capital accumulation resides. While some of Afghanistan’s former agricultural infrastructure have been restored, considerably more, remains to be done. Lack of agriculture technology, infrastructure, and difficulty in accessing markets by farmers still remain as challenges in the sector. This is in spite of the enormous potential of agriculture as the sector that can drive economic growth.

 

These challenges and dependence of rural households on low-value crops on scarce arable land and their vulnerability to increasingly severe droughts and floods due to climate change adversely contribute to viability of opium poppy cultivation as an easily marketable and drought-resistant option. Having said this, it also presents an opportunity as farmers, producers, and processors and traders are demanding increased support from the government, realizing the potential of agriculture as a viable economic option if provided with the requisite technologies and infrastructure.

 

The Community Based Agriculture and Rural Development (CBARD) project funded by the US Bureau of International Narcotics and Law Enforcement (INL) aims at supporting  improved household income reducing dependency on illicit cultivation / production in 30 selected communities in Farah and Badghis provinces. The project objective is to prove the viability of high-value agricultural-based interventions in improving local economies of Badghis and Farah as a sustainable alternative to illicit crop cultivation. The project has two outputs; (i) Local production of, and market for, high-value crops improved; (ii) Community-based agro-business infrastructure are built, developed, and/or strengthened. The project will be implemented by MAIL as part of the ministry’s Agro-based Community Resilience and Livelihood Improvement Programme (ACRLIP). The programme supported by UNDP, provides a framework for increased cohesion of policies, strategies, and results of the ongoing and future joint interventions between MAIL and UNDP.

 

Duties & Responsibilities:

The Contract Management Specialistwill report and work under the direct supervision of National Project Manager.The Contract Management Specialist will be mainly responsible for processing procurement of Goods, Works and Services by following national and International bidding procedures and selection and employment of Facilitating Partners/Consulting Firms and Individual Consultants in accordance with UNDP Procurement Guidelines and/or Afghanistan Procurement Law. His/her duties will include the following:

  • Implementing the effective system of contract management for all contracts.
  • Managing of procurement activities and correspondence with bidders during and after procurement process of Works, goods and services.
  • Monitor and report the contract implementation progress/status as required.
  • Obtain the information, clarification and agreement on terms of contracts and/or specification requirements; demonstrated ability to apply good judgment in the context of assignments given.
  • Issue timely notice for Liquidated Damage (LD) where they arise
  • Ensures receipt of progress reports and update the project management on the performance status of the contracts.
  • Receives progress payment requests, reviews their compliance to the terms of payment, deduct the penalty for late delivery and job completion/ collocating the retention money, if any, and forwards them to finance unit.
  • Maintains records of contracts and prepares files for review by the Government rules.
  • Coordinates with the Government and UNDP Auditors for review of contracts / purchase orders.
  • Ensures legibility of the Bid Security Declaration, Performance security guarantee, Advance payment guarantee and other related Guarantees.
  • Invites the Best Qualified Firms for negotiations and assist the evaluation committee in cost analysis and in defining the requirements of the SBD, RFPs and etc.
  • Coordinate and follows up with Finance and other units to expedite payments to the contractors.
  • Ensures contract close-out, extension or renewal.
  • Monitor transaction compliance (milestones, deliverables, invoicing etc.)
  • Coordinate with technical units on quality assurance and reporting back to project manager.
  • Participate in bid opening committees.
  • Participate in bid evaluation committees and providing of reports.
  • As needed, provide guidance on contract matters to project manager or other operational staff.
  • Serve as the point of contact for contractors/vendors on all contractual matters.
  • Performs any other task assigned by project manager.

 

Expected Results:

  • All the Works and Services contracts are closely monitored and thoroughly managed. All procurement processes of Goods, Works and Services are carried out in a fair and transparent manner in accordance with the  UNDP guidelines;
  • Execution of the approved procurement plan according to the estimated budget and within the set timeline;

 

 

Functional Competencies:

  • Ability to lead strategic planning, result-based management and reporting;
  • Solid knowledge of procurement processes;
  • Ability to lead business processes re-engineering, implementation of new systems;
  • Strong interpersonal and communication skills;
  • Excellent English written communication skills, with analytic capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports;
  • Ability to speak, read and write technical and conversational English;
  • Ability to understand new terminology and concepts easily and to synthesize information from different sources into a coherent project document;
  • Skill in negotiating effectively in sensitive situations;
  • Skill in achieving results through persuading, influencing and working with others;
  • Skill in facilitating meetings effectively and efficiently and to resolve conflicts as they arise;
  • Maturity and confidence in dealing with senior national and international high-ranking personnel;
  • Displays sensitivity and adaptability to different cultures, genders, religions, races, nationalities and age groups;
  • Good oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interests of varied actors;
  • Good team player, self-starter, has ability to work under minimum supervision and maintain good relationships.

 

Experience and Skills Required:

  • Bachelor’s Degree with four(5) years of progressively responsible professional experience.
  • Proven experience of UNDP procurement system and working with the Government of Afghanistan will be an asset;
  • Strong knowledge and understanding sub-national institutional contexts of Afghanistan.

 

Qualifications required:

  • Bachelor’s degree in a relevant area such as business administration, economics, management, project management and/or related fields.

 

Language Requirement:

Fluency in Pashto, Dari and English is required for the post.

 

 

Submission Guideline:

Interested Afghan nationals should submit their application comprises your CV and a one-page cover letter explaining your interest and suitability for the post in writing (marked “Confidential”), clearly indicate the vacancy number on the envelope to the:

HR Section, ACRLIP, Ministry of Agriculture, Irrigation and Livestock (MAIL), Kabul, Afghanistan; But all applicants are also strongly encouraged to apply online to the below email address:

Jobs.ccap@gmail.com

Please don’t forget to type the Vacancy Announcement Number (VA# ACRLIP/CCAP/CBARD – 49) in Subject while applying online.

 

 

Please note that Applications after the deadline will not be considered

Qualified Female Candidates are highly encouraged to apply